Latest information on Covid-19

As at 11am on Monday 19 April 2021:

  • There are three current cases of Covid-19 linked to the University.
  • There have been two new cases in the last 24 hours.
  • Neither of these cases had been on campus in the 48 hours prior to being tested.
  • When a student or staff member tests positive who has been on campus, we complete an internal Track and Trace process.
  • Since September 2020, 201 previous cases have now completed their self-isolation and have recovered

Working together to keep our campus and Winchester safe

As the University for Sustainability and Social Justice, the continued health, welfare and safety of our students, staff and global community is our number one priority as we all continue to tackles the challenges brought about by Covid-19. The information below is designed to provide information to our current and future students, staff, and the wider community.

The University remains open for students on certain courses or in certain situations, with amended plans for Semester 2 (please see below)

We are continuing to work closely with NHS Test and Trace, Public Health England and our local authority partners.

We are communicating directly with those who need to change their actions in relation to potential contact with confirmed Covid cases. If you do not hear from the University or from NHS Track and Trace there is no need to change your behaviour at this stage.

If you have any Covid symptoms:

If you have a question about self-isolation or are concerned about someone self-isolating, please contact us via Covid Careline on 01962 827100. Alternatively, if your query is on-campus and urgent please call our 24/7 Site Stewards team on 01962 827666

The University is continuing to respond to the Government’s latest guidance and therefore information and guidelines are subject to change. 

Page last updated: 14 April 2021

Report symptoms. self-isolation or gatherings

If you are a student or staff member experiencing any Covid symptoms, or are required to self-isolate because someone you live with has symptoms, or you have been instructed to self-isolate by the University or NHS Track and Trace

If you believe a gathering is planned or has happened which breaches the latest guidelines

Plans for Semester 2 and testing

Post-Easter plans

We have received the latest Government guidance on face-to-face teaching after the Easter break. We are really disappointed that Government have made the decision not to allow all students to return to campus at the present time. 

What does the guidance mean for my course?

The latest Government guidance means students studying courses that have been back on campus this semester (please see list of courses below) should continue to attend campus for week 12 teaching (4-7 May) and the assessment weeks (10-28 May). Government guidance unfortunately means that students on all other courses which did not return before Easter should continue to study online wherever you are. However, there are circumstances where you can return to campus regardless of your course, see below. 

Is there any way I can return to campus?

If you are not on a course already back for face-to-face teaching, you can still return to campus to make use of study facilities, IT and library if:

  • Your mental health is suffering from studying at home and you would benefit from accessing the face-to-face support we can provide 
  • You do not have access to adequate study space.

Please view the full list of exceptions under ‘Plans for Semester 2 and testing’ below for those who are free to access our campus.

Could this guidance change?

We have been working with others across the sector to call on Government to allow all students to return to campus.

What about my accommodation?

Information on what this new position means in regards to accommodation contracts and collecting belongings will follow in due course. 

We appreciate the latest guidance means the end of the academic year is likely to be different from how we hoped it would be. We could not be more grateful for your flexibility and proud of your continued resilience during this time. Please keep an eye on the Winchester Student Union website and social media as they’ll be hosting a range of virtual end of year events.

The following courses will have on campus activity in semester 2:

Faculty of Arts

Programme

Years

Acting

First years

Choreography and Dance

Final years

Comedy

Final years

Creative Advertising

First years

Creative Writing and Drama

All years

Dance

First and second years

Dance Performance: Young People

Final years

Drama

All years

Drama & English Literature

All years

Drama & Performing Arts

Second and final years

Drama (with Foundation Year)

Second years (level 4) – not Foundation Years

Drama with Creative Writing

All years

Education Studies & Drama

All years

Entertainment Journalism

First years

Fashion Journalism

First years

Film

First and second years

Film Production

All years

Film Production with Foundation Year

Second years (level 4) – not Foundation Years

Film Studies & Production

Final years

Film Studies & Screenwriting

First years

Journalism

All years

Music & Sound Production

All years

Music Journalism

First years

Music Production and Performance (Popular Music)

Second and third years

Musical Theatre

All years

Performing Arts

Second and final years

Popular Music: Production & Performance

First years

Public Relations & Journalism

First years

Sports Journalism

First and second years

Theatre Production

First years

Theatre Production: Arts & Stage Management

Second and third years

 

Faculty of Business, Law and Digital Technologies

Programme

Years

Computer Aided Design

All years

Computer Science

MSci Computer Science

Computer Science with Artificial Intelligence

Computer Systems and Networks

Cyber Security

Cyber Security and Law

Data Science

Software Engineering

All years

All years

All years

All years

All years

All years

All years

All years

Digital Media Design

All years

Digital Media Design – 3D Environments (Game and Heritage)

All years

Digital Media Design – 3D Visualisation

All years

Digital Media Development

All years

Executive MBA

All years

MA Digital Media Practice (all pathways)

All years

 

Faculty of Education

Programme

Years

Primary Education

All years

PGCE

All years

 

Faculty of Health and Wellbeing

Programme

Years

MRes Sport and Exercise

All years

MSc Applied Sport Psychology

All years

Sport and Exercise Psychology

Second years

Sport and Exercise Science

All years

Sport Coaching and Psychology

All years

Sports Coaching

All years

Sports Coaching and Performance

Second and third years

Strength and Conditioning

First and second years

Strength, Conditioning and Fitness

Final years

 

Faculty of Humanities and Social Sciences

Programme

Years

Ancient, Classical and Medieval Studies - for AC coded modules only

All years

Anthropology

All years

Anthropology and Archaeology

All years

Archaeological Practice and Archaeological Practice with Placements

All years

Archaeology

All years

Cyber Crime and Forensic Investigation

All years

Forensic Investigation

All years

Forensic Studies

All years

Geography

Second years

History and Archaeology - for AC coded modules only

All years

 

Important information to note

Please note the following important information based on the latest Government guidance:

  • All students on courses that are currently online only should remain where they are, wherever possible. 
  • We will continue to support the return of students in exceptional circumstances, including:
    • where students do not have access to appropriate alternative accommodation, facilities or study space, or who need to return for health or safety reasons;
    • international students who have remained in the UK and those who have arrived and do not have alternative accommodation;
    • those who have remained in their university accommodation;
    • those who have returned to university accommodation in exceptional circumstances, for example because they are without access to appropriate study spaces or facilities in their vacation accommodation;
    • those requiring additional support, including those with mental health and wellbeing issues; and
    • commuter students who require access to university facilities to access online learning (for example, because they do not have access to appropriate study spaces or facilities in their usual accommodation).

No detriment measures 2020/21

We have developed a package of no detriment measures for the 2020/21 academic year, designed to help students by ensuring our assessment and progression processes are as fair as possible against the difficult and complex context of Covid. 

Students and staff can find more information on our package of no detriment measures, including self-certification of Extenuating Circumstances for Covid-related reasons and a safety net, by viewing this intranet page. 

Regular Covid testing on campus

Students and staff who are on campus should get regularly tested, twice a week. You can book a Covid test online using this form (you will need to log in using your normal University account details).

Fast, free and fighting the spread. Get tested to protect our whole community. 

Social distancing must be followed at all times before and after testing.

If you are accessing asymptomatic regular testing in another way (such as through a school or through your local authority) you are welcome to use this testing rather than through our testing site. However, please let us know by completing this non-University testing form. We need to report how many of our students and staff are getting tested, including by non-University testing.

As a reminder, the tests we have on campus are Lateral Flow Device tests. These are not the kinds of tests required when travelling abroad. We have more advice on private test options here.

Covid testing during Ramadan

The Government's Higher Education Testing Team have consulted with the British Islamic Medical Association who have advised that Covid tests do not invalidate the fast. 

Staff on campus

Staff should refer to the weekly Covid updates for the latest information on working practices. 

Supporting our students

We have always been passionate about providing a supportive and inclusive environment to help all students flourish and this has never been more true than in our approach to this academic year. Our student support services, including mental health and disability support together with careers advice are available, with online delivery.

Winchester Student Union will continue to provide exceptional student-led and student-delivered services to support the student experience: representing your voice; supporting you in your learning and welfare; and helping you access necessary and suitable welfare support.

If students need to self-isolate, we are here for you. We have Covid Care Groups and other outreach and support to help you if you are self-isolating

Financial support for current students

Our Student Support Fund exists to support students who find themselves in unexpected financial hardship. 

Email studentsandmoney@winchester.ac.uk for more information about our Student Support Fund.

Get in touch

If you can't find the information you are looking for, or you would like some more clairty, you can contact us in the following ways:

  • calling the Covid Careline on 01962 827100
  • replying to a Covid weekly newsletter if you are a student or a member of staff
  • emailing ask@winchester.ac.uk 
  • contacting your Faculty if you are a student or a member of staff

Health and Wellbeing

Latest government and NHS guidance

Everyone needs to follow the latest government and NHS guidance on health and public safety. Please see the latest government advice here.

Face coverings

Following the announcement of the easing of the lockdown in England we have  revised our Face Covering Guidance in line with the latest Government guidance.

We expect students and staff to wear face coverings when indoors on campus (except where a person is exempt) including: 

  • when moving through all University buildings (corridors and stairwells etc.) and moving between desks in shared offices
  • within communal areas in student accommodation
  • in all food outlets
  • in the libraries at all times when moving around in the space and when seated at study/reading desk
  • in all teaching rooms, seminar rooms and specialist learning space

Specific additional measures may be required for certain spaces (performance, labs, strenuous activities, etc) which will be clearly advised in those spaces.

We continue to advise students and staff to wear face coverings outdoors across campus.

 

We do not expect students and staff to wear face coverings in the following circumstances:

      • Students within the residential units where they have formed households
      • Staff seated at desks in offices where social distancing and ventilation measures are in place
      • Staff whilst teaching where social distancing and ventilation measures are in place, however staff can make a personal choice to wear a face visor whilst teaching

For more information on face coverings on campus, students and staff should see our updated guidance.

Our Safer Campus Team, coordinated by our Security department, will be present across campus to remind staff and students of the need for the wearing of face coverings inside of buildings. Signage across campus will also help to remind us all of this requirement.

Do you have symptoms?

If you currently have coronavirus symptoms (a high temperature; a new, continuous cough; a loss or change to your sense of smell or taste) you must get tested. 

If you have symptoms you need to:

If you test positive, you must follow the advice you are given and self-isolate. Please also report to the University via the above links. Reach out if you need help either via Student Services or if you are University-Managed housing, via the Housing team.

Phone your GP or 111 if your symptoms are severe.

Potential higher-risk categories

If you are a student and you believe you are in a potentially higher-risk category and are concerned or anxious about this, please contact our Student Services team directly on studentservices@winchester.ac.uk   

All staff who are in categories that may mean they are at higher risk should complete a Covid-19 Risk Assessment for Staff in Higher Risk Categories ahead of any return to on campus working.

Track and Trace

If you are contacted through the NHS Track and Trace scheme, please do follow any and all guidance that you are given. We encourage everyone to download the NHS COVID-19 app to assist with the national contact tracing scheme.

If you need to self-isolate based on the guidance of Track and Trace, please do complete the forms above as appropriate in order to inform the University.

The University’s duty to provide Track and Trace support to NHS and other national bodies

The University is required to be in a position to provide contact tracing support to Public Health England, NHS or local authority bodies dealing with cases of Covid-19 within our community. As the University campus is large and to ensure comprehensive coverage the University is using data collected by our network of WiFi beacons.

  • As one of your devices connects to Eduroam your email address, date/time stamp and beacon ID is collected. This data is encrypted and held in a secure database which can only be accessed by two people, the Network Team Leader and the Senior Systems Specialist.
  • The data, to comply with other requirements including PREVENT, is held for 180 days but only accessed for specific purposes.
  • If a request or advice from PHE (or other relevant authority) is made the Health, Safety and Business Continuity Manager will require that the Track and Trace process is initiated.
  • The search looks at the location of the wireless logins for the period of 48 hours before symptoms were first recoded (the period of time someone can be contagious). It will extract the email addresses of all others who were also using that wireless beacon at the same time.

Information collected will be limited to user email addresses and times and dates connecting to the Eduroam network. It will only be used as part of the University’s efforts to tackle the spread of COVID-19 and will only be retained for as long as is necessary The University is collecting this data under the lawful basis of public task as defined under Article 6(1)(e) of the GDPR where processing is being carried out in the public interest. 

If you have any technical questions regarding how the system works, please contact Fiona Greig, Director of Library and IT Services Fiona.Greig@winchester.ac.uk.  If you have any questions regarding data compliance, please contact Stephen Dowell, Compliance Officer Stephen.Dowell@winchester.ac.uk.

Mental wellbeing

We know we are all living in extraordinary times and this can impact on our mental health and wellbeing in a variety of ways. Our Student Services team is here to support you with all aspects of your welfare and general wellbeing both on campus and online, including through individual appointments and a huge range of resources. You can see the support available and how to book an appointment on winchester.ac.uk/ask

Safety Measures on Campus

We are following the latest Public Health England and government guidelines and have put in place a wide range of safety measures across our campus including:

  • Socially-distanced seats and workstations across campus
  • Clear signage
  • Enhanced cleaning systems
  • One-way systems and plastic barriers in appropriate areas
  • Widespread hand sanitiser and cleaning stations
  • Blended learning to eliminate large gatherings
  • Introducing a Covid Campus Safety Team
  • Capacity assessments of each room and venue on campus to enable social distancing for students and staff
  • Face covering guidance, including the provision of face shields for teaching staff
  • Covid-19 training for all staff ahead of their return to campus working

Deans and Directors have been working directly with the Estates and Facilities team to plan the usage of each space on campus appropriately.

In September, students received a copy of 'Working together to keep campus and Winchester safe: Covid guidelines for students' and have received updated guidance as it has continued to change.

It is really important that all staff and students take all safety measures seriously. In order to protect us all, ignoring or refusing to follow government guidelines and regulations will result in disciplinary action, including potential suspension of studies for students.

We all need to:

  • Practise social distancing
  • Wear a face covering as appropriate 
  • Get regularly tested
  • Wash our hands regularly for 20 seconds using soap and water, or use hand sanitiser, and cover coughs and sneezes
  • Follow all government, NHS and University guidance and regulations. All University guidance is subject to change in line with the latest government advice. Visit https://www.gov.uk/coronavirus for the latest government advice.
  • Remember that socialising and having an fun and safe student experience is still important. Visit the Winchester Student Union events calendar and explore a range of extra-curricular opportunities
  • Follow the latest Government guidance on social gatherings

 

Travel and International Guidance

Travelling to campus

Anyone needing to travel to campus must follow the latest government guidance on travel when planning your transport to campus. If you can travel to campus on foot or bicycle, this is encouraged.

Arriving from a country with quarantine requirements

If you are arriving from a country with quarantine requirements and need to self-isolate, you need to ensure you follow all of the instructions of how to self-isolate.

If you are self-isolating you need to make us aware of your circumstances by emailing safety@winchester.ac.uk  You must ensure you self-isolate for the full quarantine period. Please keep your boarding pass or other evidence of your return to England so your return date can be established if needs be.

If you need any help or support while self-isolating, contact our Student Advice team on student.advice@winchester.ac.uk

Advice for International students who are unable to rearrange travel

International students who had already booked travel before the latest guidance was issued who are unable to rearrange travel (for any reason, including the cost of rearranging being too much), are welcome to return to Winchester as scheduled. Please do note the guidance to traveling on the Government website here

If you are an international student and have any concerns around your visa or immigration status, or would like support for issues like homesickness, please get in touch with our International Student Adviser on student.advice@winchester.ac.uk  

Our Community

Working together to protect Winchester

We are proud to support the NHS during the coronavirus pandemic. We provided campus accommodation this spring and summer to frontline staff who were unable to stay in their own homes and car parking spaces to those working at our neighbouring Royal Hampshire County Hospital.

We also donated acetate sheets to the Hospital which were used to make single-use face guards for HHFT staff. Read more about our support for the NHS here.

We are working closely with our community partners, including Winchester City Council and the Police the city to ensure that we have a coordinated approach to our students and staff following all public safety guidance, including social distancing.

We are in regular communication with our students and have outlined that ignoring or refusing to follow government guidelines and regulations will result in disciplinary action, including potential suspension from studies.

Public events are continuing to happen online and we would love for members of the community to attend.  Please keep an eye on the events page of our website for the latest events listings.

 

Frequently Asked Questions

Is there financial hardship support for students available?

We have a Student Support Fund which is available for full-time and part-time UK students experiencing exceptional, unforeseen hardship, including as a result of the global pandemic. For more information on our Student Support Fund, please contact Student Services on 01962 827341 or email​ student.advice@winchester.ac.uk

I'm a commuting student whose course is back on campus for some sessions. How often should I be getting tested?

If you are coming onto campus, you should be getting tested twice a week. If you are coming onto campus less than twice a week, you should be getting tested once a week. If you are not coming onto campus every week, you should be getting tested each time you are on campus.

My course is returning to Winchester in March but I cannot come back. What should I do?

Students who are on the list of courses below but who are outside of the UK and unable to travel, should contact their Dean. Students who have a medical reason not to return to campus should contact their Faculty.

I booked an on-campus Covid test but I didn't get any confirmation email. Has my test been booked?

Some students have reported not getting their confirmation emails when booking on-campus Covid tests. You booking will have gone through, but if you want to confirm or have any issues, please email testing@winchester.ac.uk 

What is happening with Graduation?

We are currently reviewing the situation in relation to the latest guidance and will communicate soon.

I haven’t been receiving student emails, what can I do?

If you are a current or incoming student but haven’t been receiving emails from us, please double check your spam folder in the first instance.

If you can’t seem to find any emails from us, please contact our Registry team on Registry.Enquiries@winchester.ac.uk with your name and 7-digit student number so we can sort this for you.

Do you have a question not answered here?

Call the Covid Careline on 01962 827100.