Explore information about our Graduation ceremonies, held annually in Winchester Cathedral.View content
Here you'll find more information about our Graduation ceremonies.
Feel free to get in touch with us about any aspect of Graduation. Email us on firstname.lastname@example.org or call us on +44 (0) 1962 827561.
Explore the information below or read the Graduation Brochure 2019.
On the day of Graduation
Winnie shares what you need to do and where to go on the day of Graduation.
Communication will be mostly via email so it is important that you check that your personal email is up-to-date on MyRecord. Please also check your official name and your home address is correct.
Continue to monitor your unimail account. You still have access to this after you have finished.
|Check your full name, home address and personal email are correct||MyRecord||From March 2019|
|Receive your graduation invitation||Sent to your unimail and personal email addresses||After you have received your exam board letter in Summer 2019|
|Register for graduation and request your tickets||MyRecord||Before 23 August 2019|
|Pay any outstanding debts||Finance||Before 23 August 2019|
|Let us know any accessible seating requirements for yourself or your guests||When you register via MyRecord or email email@example.com||Before 23 August 2019|
|Order your academic dress||Wippell Gown Hire||Before 25 September 2019|
Graduation will take place Monday 14 October 2019 - Friday 18 October 2019. For the date and timing of your subject download the Graduation Times 2019.
Graduation 2020 will take place week commencing 5 October 2020.
Please note, the information on this page relates to Graudation 2019, information relating to Graduation 2020 will be posted here from Spring 2020.
Your degree certificate is a unique and important document. The name on your degree certificate should be the same as your full legal name (i.e. the name on your passport/birth certificate/driving license) at the time you were a student here. If the name on your degree certificate does not match your official name you can have problems in the future, particularly if you are trying to get your qualification recognised abroad.
It is your responsibility to make sure your official name is correct on MyRecord before you finish your studies. If there are middle names missing, or anything is misspelled, please take some official ID (passport, driving license etc) to the Registry office in the Winton Building and the team will update your record for you. Please make sure you have checked your name before you submit your final piece of work.
Please note that once your certificate has been printed it will not be possible to change your name except in very exceptional circumstances.
Your graduation invitation is sent via email – to your unimail and personal email addresses (as recorded via MyRecord). It will be sent out during the summer before your graduation, usually one week after you receive your exam board letter confirming you have been awarded your degree.
Students who are awarded in November or April will still only receive the graduation invitation in July.
Your invitation letter will confirm which ceremony you have been invited to. Once you have received your invitation, you need to log in to My Record and follow the instructions in the email to register either to attend graduation or to graduate in absentia (this is the term used when you are unable to attend your graduation ceremony). Once you have registered successfully, you will receive an automated email to confirm your registration. If you log back in to MyRecord you will also see a confirmation of your registration.
If it has been more than a week since you received your exam board result letter and you have not had your graduation invitation, please contact firstname.lastname@example.org
If you have resubmissions or resits over the summer, these will need to have been completed and marked before Friday 23 August. Friday 23 August is the final day for any student to be invited to graduation. If this deadline is not met, you will instead be invited to graduate the following year.
Registering for Graduation
Registration is done via MyRecord. Once you log in you should see an option for Graduation (if you are applying for another course at Winchester you will have two MyRecord screens – you can switch between these using the arrow next to ‘MyRecord (Student/Applicant)’ at the top of the screen). If you have problems accessing MyRecord please contact email@example.com
Once you have registered successfully, you will receive an automated email to confirm your registration. If you log back in to MyRecord you will also see a confirmation of your registration.
The deadline for Registering for Graduation is Friday 23 August 2019. It will not be possible to include you in the graduation ceremonies if you have not registered by this date.
What happens if I cannot attend the ceremony?
If you are unable to attend your ceremony, you must follow the instructions on your Personal Graduation Invitation and indicate that you will not be attending. Your degree will then be conferred ‘in absentia’. Your name will appear in the programme but will not be read out during the ceremony. Your certificate will be posted to your home address after the ceremony (if you have not already received it during the year).
In exceptional circumstances you may be able to apply to defer your graduation for one year. Please note that this will be decided on a case by case basis and we offer no guarantees that you will be able to defer. If you would like to apply to defer your graduation please email firstname.lastname@example.org
*Please ensure that your home address is up to date via My Record
Each student who registers by the deadline is guaranteed two guest tickets. Once all students have registered the number of extra tickets available will be calculated, if any. If there are extra tickets for your ceremony you will be contacted with details on how to request these.
Please be aware that the University is unable to inform you if you have been successful in obtaining any extra tickets until the end of September. There are no guarantees that extra tickets will be available at your ceremony, so any travel arrangements made for family or friends beyond your two guaranteed tickets are at your own risk.
Once you have collected your academic gown (robes) you will need to collect your tickets from the Registration desk in the Bapsy Hall (in the Guildhall). This is where you will confirm your registration for the ceremony, and collect your seat card and guest tickets.
Please make sure you collect your guest tickets and give these to your guests before they head over to the Cathedral. Guests will not be admitted into the Cathedral without a ticket.
There is occasionally an opportunity for guests without tickets to sign up to a waiting list on the day. All guests with tickets must be seated 15 minutes before the ceremony starts. If, after this time, there are still several empty seats available guests without tickets may be admitted on a first-come first-serve basis. To access this service, your guests need to sign in with the member of staff waiting by the war memorial outside the cathedral. Names will be taken in order of arrival and your guests will need to be back at the war memorial again 15 minutes before the ceremony starts to see if there are extra seats available. Please be aware that even if your guests sign up to this list, a seat in the cathedral is not guaranteed and by waiting here they may miss the opportunity to watch you on the live-stream in the Guildhall.
If all students invited to a ceremony are able to attend, and each take up their two guaranteed tickets, the ceremony will be full and there will be no extra tickets available.
Seating in the Cathedral
Holding the graduation ceremonies in the Cathedral adds a great sense of occasion. It also reflects our Christian heritage and our University value of Spirituality.
Graduands will sit separately from their guests. Graduands will be sat at the front section of the Cathedral, arranged alphabetically by programme. Guests sit in the rear section of the Cathedral or down the north aisle (left hand side when you enter the cathedral through the main doors). There are several screens throughout the seating areas, so that even if you can’t see the stage you should be able to see a screen to watch what is happening.
The Cathedral is a beautiful building, but it was not designed for graduation ceremonies. There are lots of pillars which can block the view, and the nave is very long. However, monitors are provided throughout the Cathedral so that you can follow the proceedings on screen from most seats.
Guests seats are not allocated, so we do advise guests to arrive early to have some choice in seats. The cathedral doors open one hour before the ceremony starts, but people will start queuing earlier than that time. Please be aware that the queue is outside the Cathedral so we recommend guests come prepared for bad weather.
The seats are either wooden or plastic and can get uncomfortable which might be a consideration for some guests. Please note that food and drink is not allowed in the Cathedral, with the exception of bottled water.
Any child over the age of 2 will require a ticket to attend a ceremony, this will count as one of your two allocated tickets. If you have any children under 2 you can request a ‘child-on-lap’ ticket. This would be in addition to your two allocated tickets. All guests, including children and babies, will need to show a ticket to gain entry to the cathedral.
Please note that it is not possible to bring prams/pushchairs into the main body of the seating, as this is a fire safety hazard. There is a small area at the side when you first enter the cathedral for pushchairs and prams but please try and avoid bringing these if possible. Please note that it is not possible for children to sit with the graduands, they will need to stay with your guests.
Whilst children are welcome to the cathedral, please be aware that the ceremonies are very long, usually one and a half to two hours, and are not very exciting for young children.
There are various rooms in the Guildhall showing live-streaming of the graduation ceremonies, with seats available on a first-come, first-served basis. If your guests have young children they may prefer to watch from here as there are refreshments and toilet facilities close at hand, and a more relaxed atmosphere.
The ceremonies will be live-streamed on our website and also to the Bapsy Hall, Conference room and the Winton Room in the Guildhall. The conference room has tiered padded seating, and there are refreshments available in the Winton room. The Bapsy Hall seating is upstairs and can be noisy as the room will continue to be in use. Seats will be available on a first-come, first-served basis. Please note that the conference room will only be available from Wednesday.
The link for the live stream will be available on the homepage of the website, and also on the graduation page, on the day of your graduation ceremony. You will also be able to re-watch the ceremony on the graduation page for one month following graduation.
The live-stream is provided for us via our film company, so whilst we will endeavour to provide an error free stream, the University accepts no liability if you are unable to access the live-stream or if there is interference or a break-up of footage.
The film company also sells high-quality edited footage of your graduation ceremony which is a lasting memory of your special day and something to share with friends and family who are unable to attend. DVDs can be ordered on the day or afterwards via their website.
You can purchase University branded gifts at any time on our online store.
Special ‘Class of 2019’ hoodies and t-shirts will become available on the online store from the summer. There will also be a stall in the Guildhall during graduation week where you can purchase these and other University branded gifts directly with cash or card. Any unsold ‘Class of 2019’ items will then be sold via the online store after graduation.
What to wear
Graduation is a formal ceremony and you will need to be wearing academic robes to take part. The University robes are a black gown with a hood of purple and ivory silk and a black mortar board. The design of the Bachelor’s hoods are a different shape to the Master’s hoods, but both are purple and ivory.
Once you have registered to attend graduation, you need to book your gown from J.Wippell & Co You will need to know your degree level (i.e. Bachelors, Masters etc), the date and time of your ceremony, your height, chest/bust size and your hat size (i.e. the circumference of your head in centimetres/inches). You will also need your credit/debit card handy to make payment. It costs £45 to hire a Bachelors gown, £46 for a Masters and £50 for a Doctorate.
You must order your academic dress no later than 21 days before the ceremony.
It is up to you what you wear with your gown, but we would recommend smart, formal clothes, a bit like you might wear to a wedding or a job interview (so no jeans, tracksuits or trainers). You might like to consider wearing something classic, that won’t look dated in your photos years later. Also, remember that Graduation is in October and it is quite a walk from the Guildhall to the Cathedral (and you may have to queue outside for a short while) so do check the weather forecast and come prepared for rain and/or cold weather. Inside the Cathedral the floor is paved with old stones, and you will have to go up some shallow steps onto the stage then down again when you are presented for your degree, so make sure you are wearing shoes you can walk confidently in.
It is tradition that mortar boards are not worn until after your degree has been presented, so you will be asked to remove these when you enter the Cathedral. At the end of your ceremony you can put your mortar board on ready to process out as a graduate rather than a graduand!
AM Ceremony Timings
|Collect gown||Courtyard room in the Guildhall (students only)||8.00am - 10.00am|
|Collect seat card, guest tickets and programmes||Bapsy Hall in the Guildhall||8.00am - 10.00am|
|Photographs||King Charles Room in the Guildhall||8.00am - 16.00pm|
|Guest seating (ticket holders only)||Winchester Cathedral||9.30am - 10.15am|
|Live-stream guest seating (first come, first served)||Winton suite, Bapsy Hall and Conference Chamber*, Guildhall||9.30am - 10.15am|
|Graduand registration and seating||Winchester Cathedral||9.30am - 10.15am|
|Doors close||Winchester Cathedral||10.15am|
|Return Gown||Courtyard room in the Guildhall (students only)||12.00pm - 16.30pm|
*Please note the Conference Chamber is only available Wednesday to Friday. The Bapsy Hall is an open venue so may be noisy.
PM Ceremony Timings
|Collect gown||Courtyard room in the Guildhall (students only)||11.00am - 13.00pm|
|Collect seat card, guest tickets and programmes||Bapsy Hall in the Guildhall||11.00am - 13.00pm|
|Photographs||King Charles Room in the Guildhall||11.00am - 17.00pm|
|Guest seating (ticket holders only)||Winchester Cathedral||13.00pm - 13.45pm|
|Live-stream guest seating (first come, first served)||Winton suite, Bapsy Hall and Conference Chamber*, Guildhall||13.00pm - 13.45pm|
|Graduand registration and seating||Winchester Cathedral||13.00pm - 13.45pm|
|Doors close||Winchester Cathedral||13.45pm|
|Return Gown||Courtyard room in the Guildhall (students only)||16.00pm - 17.30pm|
*Please note the Conference Chamber is only available Wednesday to Friday. The Bapsy Hall is an open venue so may be noisy.
Our official photography partner is Tempest. They will have some studios set up in the Guildhall to take individual or family/group photographs before and after your ceremony. The photography studies are usually open from 8am until 5pm. You can pre-book a photography slot on their website or just turn up on the day. They have certificates for you to hold if you have your photograph taken before your ceremony.
They also have a photographer on stage in the Cathedral who takes a photo of the moment you shake hands with the Chancellor. These photographs will be available for you to view and order from the Tempest events page two weeks after your ceremony.
Graduands and guests will receive a Graduation Programme free of charge. This includes the names of all students graduating that year (unless you have specifically asked for your name to be excluded). Names are ordered in the same order as you will be called onto the stage i.e. by degree (Bachelors then Masters), by programme and then in alphabetical order. Students who have obtained a first or distinction will be marked in the programme, as will any student prizes. These will also be read out when the names are called by the Dean. The programme also includes details of any honorary graduates or staff awards.
Guests sitting in the live-stream rooms will have access to a printed list of proceedings so that they can follow the progress of the ceremony.
If your degree was awarded between September and May, you will receive your certificate in the post. This will be sent to your home address as shown on MyRecord. If your degree is awarded over the summer then you will receive your certificate at Graduation. If you do not attend graduation, your certificate will be posted to your home address in November. Please note that it can take six to eight weeks for your certificate to arrive through the post, particularly for international addresses. If you still have not received your certificate eight weeks after award/graduation please contact email@example.com.
If you have already received your certificate, you will not get another one at Graduation. Instead, your certificate folder will have a congratulatory letter inside.
We advise you not to post photographs of your degree certificate showing your name/degree information on social media as it can put you at risk of identity theft.
If you need to confirm your degree before Graduation, e.g. if you are applying for another course, please contact firstname.lastname@example.org and we can write a letter for you explaining the situation. You do also have access to your HEAR (Higher Education Achievement Report) which is an official university document that details your awarded degree and lists all of your modules and grades. This is accessible through the Grad Intelligence website. You will have been sent a username when you first started at University. If you have forgotten this please email email@example.com and we will resend this to you. You can securely share your HEAR with prospective employers or other institutions through the Grad Intelligence website.
If you or your guests are coming from overseas and require a visa to attend graduation, we can write a formal invitation letter in support of your visa application. We will need to know full name, passport number and date of birth for each person who requires a visa. If you would like one of these letters please email firstname.lastname@example.org.
Please note that whilst we can provide these letters, there is no guarantee that you will be granted a visa. We also cannot advise on visa matters.
Read the Privacy Notice - Graduation Ceremony
Information for guests
You will need a ticket to enter the Cathedral. Your graduand will have requested tickets when they register for Graduation and they will be sent information about the tickets directly. Please be aware that for data protection reasons we cannot confirm anything specific about tickets with you (e.g. how many tickets your graduand was allocated). They will be able to collect the tickets on the morning of their graduation and then it is their responsibility to give the tickets to you.
We ask all guests to be seated in the Cathedral 15 minutes before the ceremony starts. At this time the doors will close and any empty seats will be reallocated. There will be a waiting list outside the Cathedral (by the war memorial) for any guests without tickets to sign up, and if there are available seats once the doors close, these guests will then be allowed in. Please note that we cannot guarantee a seat inside the cathedral if you are on the waiting list, and by waiting here you may miss out on the opportunity to watch in one of the live-stream rooms.
Please be aware that if you arrive late we cannot guarantee a seat in the Cathedral. If you are running late please ask your graduand to let one of the Registry staff know (staff will be inside the Cathedral wearing orange lanyards) so that your space is kept for you.
All children will require their own ticket. If they are under 2 they need to have a child-on-lap ticket (and must sit on your lap during the ceremony). Children over 2 will need their own ticket from your graduands’ allocation of tickets. Please note that prams and pushchairs are not allowed in the main seating area of the Cathedral so you may be asked to leave these near the entrance. We also ask that guests take children outside if they are becoming restless or upset, so as not to disturb the other guests. The Cathedral has a shop and a café (and toilets) nearby.
What to wear
Graduation is a formal occasion, and we recommend that guests and graduands wear smart, formal clothes. Please be aware that it is October, and there are often queues outside to enter the Cathedral, so you may want to come prepared for bad weather.
Travel and transport
There is no parking near the Cathedral and only very limited parking near the Guildhall.
The Park and Ride service is the most convenient way to get to the city centre and parking is limited. The Park and Ride buses stop just outside the Guildhall (the stop is Broadway Guildhall if coming from St Catherine’s Park and Ride or St Johns, Broadway if coming from the South Park and Ride). More information is available on the Park and Ride website. Just be aware that the service can be very busy during peak times, particularly in the morning (7.30am – 8.45am) so do allow plenty of time to wait for a bus.
There is no disabled parking near the Cathedral, but the university can arrange for a drop-off permit if you have difficulty walking. This would allow a car to drive onto the gravel area near the Cathedral so there is only a short distance to walk. Your graduand will need to request this via email email@example.com.
Traffic can get very busy in Winchester, particularly during peak times (7.30am – 9am in the morning and 4.30pm – 6pm in the evening). This also affects the bus route so arrival times may be later than timetabled.
The National Express buses drop off and pick up just by the Guildhall. The train station is about 25 minutes’ walk away but buses or taxis are available.
Gifts and merchandise
University branded and graduation specific gifts are available from our online store. There will also be a stand in the Guildhall selling gifts during Graduation week, purchases can be made with cash or credit/debit card.
Please ask your graduand to let the University know if you have any special access requirements by emailing firstname.lastname@example.org.
There is a stair-free access route to the cathedral by the guest door. There is a hearing loop in the cathedral and it is possible to receive the inner pages of the programme for the day in large print if this is requested at least two weeks in advance.
Aisle seats or seats near the exit can be reserved if requested in advance. Please be aware that reserved seating may still have a restricted view and is not necessarily near to the stage.
If accessible seating has been reserved for you, your graduand will have been sent a letter to confirm this. Please bring this letter with you so that you can show it to Registry staff (who will be wearing orange lanyards), staff will show you to your reserved seats. If you do not want to take up your reserved seats please do let us know so that we can release these for other guests.
The main entrance to the Guildhall is at the top of the external staircase, but there is street level access to the left of the stairs and a lift to all floors.