Terms and conditions
Terms and Conditions
Our Terms and Conditions apply to all students from the date they accept an offer to study with us. You can find the relevant terms and conditions for the year you started studying with us below.
Terms and Conditions 2018/19
Download our Terms and Conditions 2018/19
Terms and Conditions 2017/18
Download our Terms and Conditions 2017/18
Policies and Regulations
The University's terms and conditions are accompanied by various policies and regulations. These form part of your contract information:
Applicable for undergraduate
Applicable for postgraduate students
Fitness to study
Fitness to study - approval procedures
Academic appeal form
Other T&Cs, Freedom of Information and Copyright
Terms and Conditions of Use of Online Payments
- "Fees" Any fees payable to the University by a Student
- "Card" The debit or credit card used by the Payer to make a Payment
- "Payer", "You", "Your" The person making a Payment
- "Payment(s)" A payment or payments made to the University by any person using the Online Payment facility on this website
- "Print Top Up" Amount(s) paid by card online by a student to put credit on their Student Print Account
- "Student" a person enrolled or, where appropriate, intending to enrol with the University for a Programme or Programmes"Student Print Account" Amounts held to pay for printing on University printing devices as and when required by the student
- "University", "We", "Our", "Us" The University of Winchester, a charitable company limited by guarantee, incorporated in England with company number 5969256 whose registered office is at Sparkford Road, Winchester, Hampshire, SO22 4NR.
2.1 This document (together with any documents referred to in it) explains the terms and conditions on which You can make Payments to the University in respect of Fees or Print Top Up. This online payment system is provided by the University and its third party suppliers. The University may update these terms and conditions from time to time and any changes will be effective immediately upon being set out here. By submitting a Payment You are agreeing to these terms and conditions. If You do not accept these terms please do not proceed with the submission of your Payment. You should print a copy of these terms and conditions for future reference.
2.2 Please note that these terms and conditions only relate to Your use of Our online payment facility. They do not govern any wider contractual relationship that You may have with Us. Acknowledgment of a Payment shall not in itself constitute an agreement between You and Us.
2.3 If you have any queries relating to Your use of this online payment system or these terms and conditions, please contact us on the following email addresses.
3.1 All text, images and other content on this payment site is copyright of the University or its licensors unless explicitly stated otherwise. In accessing this payment site You agree that the payment site is made available for Your personal, non-commercial use only. Unless you have the University's prior written permission, You are not permitted to copy, make available to the public, download, store (in any medium), show in public, adapt or change in any way the material (or any part of it) contained on this payment site for any purpose whatsoever.
3.2 Without limitation to any matter set out in these terms and conditions of use You must not use this payment site to:
(ii) misrepresent Your identity;
(iii) hack, or attempt to hack, any part of the payment site or any system used to run it;
(iv) store personal data derived from the payment site;
(v) technically harm the payment site and/or its systems (including, without limitation, computer viruses or malicious software or harmful data); and
(vii) provide any information that is inaccurate or is in breach of any laws or regulations. Where information provided by You whilst using the online payment system is inaccurate or does not agree with the University records, You may not be able to make a payment using this service.
4. Your Status
You undertake that:
4.1 You are capable of entering into legally binding contracts;
4.2 You are at least 16 years of age;
4.3 You are authorised to make the relevant Payment; and
4.4 in making any Payment You are not breaching any third party rights and are not acting fraudulently or in breach of any laws or regulations applicable in the UK or Your country of residence.
5. Payments and Refunds
5.1 Payments may only be made by or on behalf of Students who have registered with the University and been given a Student ID which may be used for this website.
5.2 All Payments must be made in Pounds Sterling. Any currency conversion costs or other charges incurred in making a Payment shall be borne by the Payer, and shall not be deductible from the amounts due to the University.
5.3 Payments for Fees will be applied to the Student´s University account in accordance with the details submitted electronically. Any cancellation rights and/or rights to a refund will vary depending on the terms of the wider contractual relationship between You and the University.
5.4 In the event that an overpayment is made in respect of any Fees, the credit balance arising will be used to offset any debt or invoice on the Student´s account (whether arising from tuition, accommodation, or any other Fees in due date order).
5.5 If there is no other debt or invoice, then the credit balance will be refunded in accordance with the University´s regulations for payments of Fees
5.6 Where there is an unused balance on a Student Print Account and the Student has finished their course of study at the University, then a refund of the balance will be made to the Student by request only, and when the Student Print Account balance exceeds £15.00.
5.7 If We are due to provide You with a refund, this will be made to the Card used to carry out the original transaction in accordance with the University´s regulations for payments of Fees; see link to regulations in 5.5. The exception to this are refunds of balances on Student Print Accounts, these will be made by other payment methods.
6. Recurring Card Payment Mandate
6.1 By accepting these terms and conditions, You authorise the University to charge the debit or credit card account You have provided to collect Payments of Fees as they fall due from the instalment term You have selected as detailed in the University Regulations for the payment of Fees.
6.2 You agree that there will either be sufficient availability or sufficient funds under the Card limit/account to make the recurring Card Payments when they fall due under the instalment terms.
6.3 In the event that a Payer authorises recurring Payments as detailed in 6.1 above but the expiry date of the relevant Card predates the date that any Fees are due, the University shall use reasonable endeavours to contact the Payer and the Student giving reasonable notice of such expiry before any Fees falling due after the expiry date of the relevant Card becomes due, but the University shall have no liability for any failure to contact the Student or the Payer. If your Card will expire whilst Payments have still to be made under a recurring Card Payment mandate, it is your responsibility to notify Us in advance in respect of alternative arrangements for Payment.
6.4 The Payer may cancel its instructions to the University to collect future Payments from its Card by giving the University at least 10 days' notice by email to:
email@example.com (For security reasons please do not send Card details by email).
The University shall confirm in writing to the Payer's email address such cancellation and, where the Payer is not the Student, the Payer consents to the University providing notice of such cancellation to the relevant Student
6.5 If the Card is due to expire in the circumstances set out in 6.3 and the Payer has not notified Us of alternative arrangements for Payment, or if the Payer gives notice of cancellation of its payment instructions in accordance with 6.4, the University shall be entitled prior to the relevant expiry date or end of the cancellation notice period (as appropriate) and on notice to the Payer to collect Payment from the relevant Card of all Fees payable to the University in respect of the relevant Student.
6.6 In the event that the University is unable to collect any Payment for all or any part of the Fees from the Card as a result of a reason related to the Student, all outstanding Fees for the relevant Student (including all remaining instalments) shall become due and payable immediately by the Payer.
7. Access to the system
7.1 While every reasonable effort has been made to ensure accessibility, the University does not guarantee that use of the online-payments system will be compatible with all hardware and software of its users.
7.2 You acknowledge that access to the online payment system may be occasionally restricted for short periods of time to allow for repairs, maintenance or the introduction of new facilities or services. The University will attempt to provide reasonable notice of any scheduled interruptions to such facility and shall endeavour to restore the facility as soon as reasonably possible.
7.3 Any links within this payment site to third party websites are not checked by the University and the University bears no responsibility for the content of external sites. If you access external sites through this payment site you do so at your own risk.
7.4 The University shall endeavour to procure that Payments are processed in a timely manner but the University makes no representations or warranties regarding the amount of time needed to complete processing because such processing is dependent upon many factors outside of the University´s control, such as delays in the banking system or in card networks. The Student will not be penalised for delays caused by factors outside the Student's control.
8.1 Unless We are at fault, We are not liable for any amount or kind of loss or damage that may result to you or a third party in connection with the use of this payment site in any way. Nothing will limit the University's liability for death or personal injury caused by its negligence, fraud/fraudulent misrepresentation, or defective products.
8.2 Every effort is made to ensure downloadable content is free from viruses. The University accepts no liability for damages resulting from virus infection as a result of a reason related to the Student.
9. Copyright, trade-marks and other intellectual property
9.1 The trade-marks and logos used and displayed on this website are registered and unregistered trade-marks of the University or those of others. You may not use these trade-marks without Our prior written consent or that of the relevant owner.
10. Data protection
11. Governing law and jurisdiction
12.2 No waiver by the University of any breach of these terms by You shall be considered as a waiver of any subsequent breach of the same or of any other provision.
12.3 Section headings have been included for convenience only and shall not be considered part of, or be used in interpreting, these terms.
12.4 If, at any time, any provision of these terms is or becomes invalid or illegal in any respect, such provision shall be deemed to be severed from the terms, but the validity and enforceability of the remaining provisions shall not be affected as a result.
Ultimate Starter Kit T&Cs
For your chance to win simply attend one of our Open Days listed below and enrol in September 2018. You can find details of the prize and the full terms and conditions below.
To kick-start your student life at Winchester the Ultimate Starter Kit is up for grabs for one lucky winner. The Kit includes all the essentials for your uni kitchen, tech to use on the go and a few extra bits just for fun. You will receive:
- Apple MacBook
- iPad Pro
- 16gb iPod Touch
- Beats Wireless Headphones
- Bose Wireless Bluetooth Speaker
- Canon Printer
- £50 Amazon Voucher
- Smoothie Maker
- Toastie Machine
- 128gb Memory Stick
- £50 Ikea Voucher
- £50 Food Vouchers
- Mary Berry Everyday Cookbook
- A Food and Essentials Hamper
Terms and Conditions
By entering the prize draw you are agreeing to these prize draw rules:
1. The prize draw is being run by the University of Winchester (the 'University').
2. Employees and current students of the University are excluded from the prize draw.
3. To be eligible, you will need to: attend and checked in at one of the University's undergraduate pre-application Open Days in 2017 for 2018 entry (9 June, 1 July, 8 September, 9 September, 30 September, 14 October, 28 October, 18 November); apply to the University for entry in September 2018 and enrol at the University in September 2018. You will automatically be entered into the prize draw.
4. When you attend any of the Open Days list above you will be automatically entered into the prize draw for the Ultimate Starter Kit.
5. The winners will be chosen by University of Winchester staff members from a random draw of entries. The decision of the judges is final and no correspondence will be entered into.
6. The prize is not transferable and no cash or alternatives will be offered.
7. The prize draw will be held following A-Level results day in August 2018, and the winner will be notified by 31 August 2018. The University will attempt to contact the winner by email or phone up to two times. If contact is not made, the University will choose and notify a new winner from a random draw.
8. The Ultimate Starter Kit will be available for the student to claim following enrolment in September 2018.
9. The winner agrees to take part in subsequent University marketing activity about this prize draw.
10. The University's use of particular brands as prizes does not imply any affiliation with or endorsement of such brands. Models are subject to availability.
11. A maximum of one entry per individual is permitted.
12. The University reserves the right to cancel the prize draw or amend these rules at any time, without prior notice.
© University of Winchester. All rights reserved
The University of Winchester and its content is copyrighted, this covers and includes all original material published on the website by staff or students.
Terms of site use
- By accessing and using the University of Winchester website you are agreeing that the use of the content is for personal, non-commercial reference only.
- At no time can part or all of the University of Winchester site be reproduced by any means or medium unless otherwise stated.
- We do give permission for hard copies of pages to be printed for personal non-commercial use only.
- We do give permission for content to be referenced for personal use as long as the University of Winchester of website is acknowledged as the source of the material.
Unless already outlined any other use of the University of Winchester site content is not allowed without our express permission.
If you have any queries about the use of the website and not covered above then please contact us.
Freedom of Information
What is the scheme?
The Publication Scheme lists information which is routinely published by the University of Winchester. A Publication Scheme is a requirement of the Freedom of Information Act 2000. The purpose of the Act is to promote greater openness by public authorities, including Universities and Colleges. The University scheme follows the model produced by the Office of the Information Commissioner.
How can I obtain the publications?
In most cases access will be via this website. There may be a charge levied for the production of paper copies. This will cover the cost of producing the copy and sending it. The minimum charge will be £5.
Minutes of several committees are included in the scheme, and are marked with an asterisk (*). For these publications, only the current year's minutes will be available on the web-page. Closed committee minutes, dealing with confidential matters relating to individuals, are not published.
All requests for non-web based publications should be directed to:
Or by post to:
The University of Winchester
What about information not included in the Scheme?
From January 2005, you will have the right to request any information from the University, which is not included in the Publication Scheme. Requests will have to be made in writing, and we will have to respond within 20 working days. We may charge a fee, based on Fee Regulations applying at the time. We will be unable to release information which is exempted by the Act.
Win Your Halls Terms and Conditions
If you make Winchester your first choice and apply for on-campus housing by 31st March 2018 you will be entered into a draw to win your first year of accommodation for free. The following terms and conditions apply:
• This prize draw is open to all undergraduate applicants for 2018 entry who go firm and apply for accommodation by 31st March 2018.
• Students must have selected the University of Winchester as their firm first choice University via UCAS in order to apply.
• Anyone who meets these criteria will go into a prize draw to win their first year of on-campus accommodation for free.
• The winner will be chosen by a computer process which produces verifiably random results.
• The winner will be announced on 30th April 2018.
• The prize draw does not guarantee a choice of accommodation. When making an application for accommodation students have the chance to list their preference choices in order of which accommodation they would most like to secure. We encourage all students to apply as early as possible to have the best chance of securing a preference choice. We allocate on a ‘first come first served’ basis in date order and we aim to offer students their preference choices.
• The winning student will need to agree to be included in promotional activity following the prize draw and to be a ‘room show-er’ for campus tours and Open Days.
• There is no cash alternative.
Hello Winch Instagram Competition Terms and Conditions
Follow us on Instagram, tag us and share a picture of you with your issue of Hello Winch using #HelloWinch and we’ll pick our favourite entry to with a £25 Amazon voucher. By entering the competition, each entrant agrees to be bound by the following terms and conditions:
- The competition is open to all students enrolling at the University of Winchester in September 2018 or 2019.
- Employees of the University or anyone else connected in any way with the creation/implementation of the competition will not be permitted to enter.
- The competition will commence on 26 April 2018 and all entries must be received by 23:59 on 31 July 2018.
- To enter, entrants must follow the University's Instagram account @UniWinchester and share a picture of them and/or their copy of Hello Winch, tag @UniWinchester and use the hashtag #HelloWinch
- The University accepts no responsibility for any entries that are incomplete, illegible, corrupted or fail to reach the University by the relevant closing date for any reason.
- Entrants may submit as many entries but only one entry will be included in the draw.
- One winner will be selected at random by the University’s Marketing and Communications team.
- The prize for the winner of the competition is a £25 Amazon voucher.
- The University's decision is final. No correspondence will be entered into.
- The prizes are non-transferrable and no cash alternative will be offered.
- The winner will be notified via Instagram the week commencing 1 August 2018. The winner must claim their prize within 10 days of the University sending notification. If the prize is unclaimed after this time, it will lapse and the University reserves the right to offer the unclaimed prize to a substitute winner.
- Throughout the competition the University will be sharing entries on both Facebook, Twitter and Instagram. Entries may also be used on the University's student blog.
- If any images are submitted as part of the entry, each entrant confirms that his/her entry is their wholly-owned creation and, to the extent that such entry makes use of any third party materials, that these have been fully cleared unless they are no longer protected by copyright or other intellectual property rights.
- If any images are submitted as part of the entry, each entrant grants the University a perpetual, royalty-free, non-exclusive licence to edit, publish, translate, modify, adapt, make available and distribute the entry throughout the world in any media now known or hereafter invented. If you do not want to grant us these rights, please do not submit photos to us.
- If any images are submitted as part of the entry, each entrant also confirms that anyone depicted in an entry has given their permission for the inclusion of their image in the entry and the use of the entry, including their image, by the entrant and the University.
- The winner agrees to the use of their name and image in any publicity material. Any personal data relating to the winner and any other entrants will be used solely in accordance with current UK data protection legislation and will not be disclosed to a third party.
- This competition is in no way sponsored, endorsed or administered by or associated with Instagram, Facebook, Twitter or any other social network. You are providing your submission to the University of Winchester and not to any other party.
August Advice Days Terms and Conditions
We are happy to offer a travel grant to help with your train fare, taxi or petrol costs to visit us between Friday 17th and Monday 20th August inclusive. The following terms and conditions apply:
- Travel will be reimbursed up to the maximum value of £100
- Receipts must be provided for all travel except for mileage. Travel without a valid receipt will not be reimbursed.
- Mileage will be calculated at 45p/mile using AA route planners shortest route.
- Reimbursements will only be made to those who are applying to the University through Clearing 2018 or to insurance choice applicants starting in September 2018.
- Reimbursements will only be made to people visiting on Friday 17th August, Saturday 18th August, Sunday 19th August or Monday 20th August 2018.
- Only one claim per applicant.